The Tech Toolkit for Wedding Professionals: Must-Have Apps and Tools for 2025
No matter how established your business is, every single wedding pro can benefit from a tech overhaul. A small organization or communication problem can blossom into a frustrating mess pretty quickly, so it’s important to stay on top of new apps and tools and fill in the gaps before you find yourself sinking in the middle of the busy season.
Here are my top recommendations for your 2025 tech toolkit.
Popl
What if I told you that you didn’t have to order any more business cards? Popl is a digital business card that allows you to share your contact and business information with anyone via their QR code — all you have to do is set up your profile. On the go at Wedding MBA and meet some new faces? Don’t sweat it; all they have to do is scan your code. Popl also has email signature templates, CRM integrations, and additional lead capture features.
DocuSign
If you aren’t using digital contract signing in 2025, you’re way behind! DocuSign speaks for itself with easy contract signing from anywhere, anytime. Contract adjustments are quick, and DocuSign’s templates are accessible across all devices in case you need to email your clients some additional changes while you’re on the go.
Airtable
Day-to-day business processes and client management can feel beyond overwhelming when all of your records, projects, and behind-the-scenes planning are spread across multiple locations, apps, and folders. Enter Airtable: the platform that can truly transform the back-end of your business with form creation, project timelines, data tracking, and everything in between. Think of it as Google Drive but highly caffeinated — all of your spreadsheets and client info can sync up to talk to one another, and the integrations with your existing programs (Dropbox, Gmail, etc.) are endless
Expensify
Expensify marries all of your company’s finances into one neat package. Need to track mileage and travel expenses or send invoices? No problem. You can reimburse your team and send your accountant any receipts they need; no more struggling around tax time to get your ducks in a row. They also offer a corporate card and the ability to book travel through their platform, which you can easily integrate into something like Quickbooks to be recorded as a business expense within seconds.
Doodle
Busy season is nearly upon us, and your couples and team members will be pulling you in various directions. Doodle is the answer to all of your scheduling problems. No more back-and-forth emails trying to coordinate an ideal meeting time for everyone’s schedule; just input your availability and let it speak for you. Additionally, Doodle offers group polls and integrations with Microsoft Teams and Zoom.
Evernote
Evernote is a note-taking and task management app that allows you to create to-do lists that are collaborative and cloud-based so you can share projects with anyone. Beyond the internal benefits of strategizing with your team, it’s perfect for brainstorming with clients and allowing them to share their inspiration boards with links, photos, and other files. The search capabilities and mark-up tools are the icing on the cake!
Even if you only have the bandwidth to incorporate one new app into your workflow, streamlining with tech will not only save your team a ton of valuable time, but your clients will love you for taking the stress out of planning!
